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What You’re Missing When You Don’t Use GPS Technology

6 Problems that are Solved with GPS Fleet Tracking

December 19, 2018  |  Ashley Preston 

Businesses that don't use commercial GPS fleet tracking systems to optimize operations are missing out on a list of advantages others are utilizing to get ahead. Studies show these systems provide some major cost-saving opportunities; opportunities you can easily take advantage of.

Here are some of the biggest problems you can resolve using GPS fleet tracking.

1) Your driver isn't there yet.

A customer is on the phone; their delivery was supposed to arrive 30 minutes ago but still isn't there. They want to know when it will arrive. You try calling the driver but they don't pick up. Your customer asks again. What do you tell them?

With GPS tracking, you know exactly how far away the driver is. Many fleet tracking systems come with corresponding software that allows you to see precisely where a vehicle is, using your desktop or tablet. It's no longer a guessing game; you can tell customers exactly when to expect your driver to arrive.

Seeing where all of your fleet vehicles are at one time also helps you quickly determine who is closest to a particular location -- like an unexpected pick-up. No more missed business opportunities because you were trying to figure out who could get there in time. You know -- almost instantly -- which driver you should dispatch; efficiently earning extra business with less hassle than before.

2) You find out about a problem hours later.

It's the end of the day, and you're about to head home when you hear that one of your trucks broke down. Turns out it happened hours ago but you're only just now finding out about it. Now you have to figure out what to do with the shipment, get the truck repaired, and shift some schedules around; all while likely having to incur overtime costs. You do what you can right now, but you're worried some of it is going to have to wait until the next day.

With GPS sensors installed in your fleet, you can receive alerts about vehicle issues the moment they occur; no matter where the vehicle is located. That means you can take care of the logistics as soon as possible. It also gives you the chance to keep overtime costs down by planning schedules accordingly; like cutting a guy out of the shop early that afternoon to make up for the hours he'll be working once the broken-down truck arrives.

Maintenance personnel can look into the diagnostic trouble codes before the vehicle's even in the shop; giving them a chance to order parts quicker so they can start working on the vehicle and get it back on the road sooner.

3) You're spending a lot of money on fuel and parts.

You're looking at your budget and you can't believe how much you're spending on fuel and replacement parts every month. And you don't even want to look at how much you've paid in overtime to your maintenance staff. With gas being your biggest overhead cost, you know there's a way to cut costs here, but getting it under control by yourself feels like an overwhelming task.

Recent studies show that businesses look at fuel savings as the biggest advantage of using GPS fleet tracking.

Drivers tend to drive more cautiously when they know their driving habits are being monitored. Following the speed limit and limiting harsh braking events reduces wear and tear on the vehicle, saving you money on your overall vehicle maintenance costs while keeping your CSA scores in good standing.

Vehicle monitoring saves your company a lot of money on gas. Recent studies show that businesses look at fuel savings as the biggest advantage of using GPS fleet tracking. Every mile per hour over 50 mph burns 1.5% more fuel, not to mention wearing down tires quicker, so having drivers keep their speed in check ensures that every fill-up is going further.

GPS tracking also deters drivers from taking detours or making unauthorized stops. You're able to spot driver behavior problems as soon as they arise with the help of vehicle activity alerts. You are instantly notified when someone is driving erratically; giving you the chance to immediately handle anything that needs your attention.

4) You’re nervous about leaving equipment on job sites overnight.

Tractors, generators, trailers; they're expensive pieces of equipment that you rely on to get the job done. You're always a little nervous that something might be missing when you walk onto the site the next day. You've also wasted time tracking down equipment you need for a project only to find out that it's been transported to another site.

GPS technology lets you know exactly where your equipment is no matter where you are. This technology lets you geofence your worksites; providing an extra level of security for your assets. It monitors any tracked equipment or vehicles that enter or leave the property boundary you create. You get alerts sent right to your phone about anything that happens after-hours. That way you can immediately respond; keeping your equipment and worksite safe.

You can also easily see if the right equipment is stationed at the right job site. That way your crews can get right to work; making them more productive and the project more cost-effective.

5) Keeping track of IFTA reporting is difficult and time-consuming.

It's a huge headache to keep track of all that paperwork. Keeping tabs on all the fuel logs, receipts, and state mileage information for taxes takes up a lot of your time. You're considering adding another staff member just to keep up.

Fleet management software simplifies the IFTA reporting process by collecting and consolidating your fuel and state mileage data into a single report -- automatically. You can integrate your fuel cards and store digital copies of fuel receipts too; making it even easier to keep track of it all. These programs make it easy to sort state data for each state vehicle, saving you money on labor and aspirin.

6) You don't know who your best (or worst) drivers are.

You want to reward your top-performing drivers and invest some money in training the ones that could use improvement. But unless you want to do a ride-along with every one of your drivers every chance you get, you just aren't going to be able to get the same sense of their driving habits as you would with the help of GPS fleet tracking.

Use the data collected by the vehicle's sensors to spot your best and worst drivers. The sensors track events like harsh braking, speeding, and idling. Tracking driver behavior lowers maintenance costs, reduces your fleet's liability, and helps you reward the right drivers for their safe driving tactics.

It also helps you focus your driving coaching efforts on the drivers who need it most; even pinpointing what areas they specifically need to work on. That can save you substantial money on training costs. No more pulling good drivers off the road for unnecessary lessons; you know exactly who needs to be there and who could be out making deliveries. All of this helps improve CSA scores too.

In short...

Technology is designed to make our jobs simpler. Leaving options on the table that could help you better run your fleet operations means you're likely leaving money on the table. If you find yourself facing these issues day in and day out, it might be time to invest in GPS fleet tracking.


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