If you’re a fleet manager, chances are some of your biggest hurdles are getting all of your vehicles maintained in a timely and efficient order. Figuring out your maintenance schedule, and finding ways to cut back on fuel costs are another huge part of the job as well. We’re here to fix that.
Thankfully, there is a simple solution. Fleet maintenance software is designed to help you streamline your fleet maintenance process and better manage your maintenance team.
So here’s your full guide on what fleet maintenance software is, what it does, the benefits it provides, how to choose, and how to make the most of your maintenance solutions.
Let’s dive in.
Fleet maintenance software is any set of tools and systems that help to keep your fleet running smoothly on and off the road. This software gives you real-time data that can be accessed digitally.
You can also use fleet maintenance solutions to:
Fleet maintenance software helps you cut down on time and save money. With a comprehensive fleet maintenance solution, you can take your fleet management to the next level.
One way to save time is to eliminate physical paperwork. By incorporating fleet maintenance solutions into your operations, you don’t have to worry about organizing driver logs, maintenance schedules, or driver activity in filing cabinets.
For example, Intellihub is a real-time fleet management solution that provides you with digital reports and logs to help you run a more efficient fleet. Additionally, it breaks down data by driver, vehicle, and more.
Maintenance software helps with expense tracking by providing a centralized platform for recording and managing all maintenance-related costs. This includes the cost of individual maintenance hours and parts.
By using maintenance software, you can easily track and analyze your maintenance expenses, identify patterns and trends, and make informed decisions about how to improve your fleet’s performance and reduce costs.
Maintenance software can also provide alerts and reminders through text or email when vehicles have an issue or are due for maintenance. This can help you stay on top of your fleet’s maintenance schedule and address any problems before they become serious issues.
By setting up these alerts, you can ensure that your vehicles are always operating at their best and avoid costly breakdowns and repairs.
One of the benefits of fleet maintenance software is the ability to keep an eye on and predict vehicle performance and lifespan through DVIRs and maintenance history logs. As a result, you can monitor vehicle health and identify when it’s time to replace your auto entirely.
Workforce management apps that provide daily DVIRs help you stay on top of factors like tire wear, brake pad wear, chassis health, fluid levels and conditions, and other aspects that impact your vehicle’s lifespan.
Safety is a top priority for fleets. Vehicle maintenance plays a key role in ensuring a vehicle has a clean safety record. Poorly maintained vehicles can be a huge risk for your drivers.
Investing in fleet maintenance software can aid in inspections, maintenance reminders, and record-keeping to improve your fleet’s safety.
Fleet maintenance software can help businesses reduce costs in several ways. By keeping track of your maintenance schedule and proactively addressing potential issues, you can reduce the number of repairs needed and avoid costly breakdowns.
Additionally, well-maintained vehicles are less likely to be involved in accidents, which can help reduce the cost of repairs and potential liabilities. By using fleet maintenance software to manage these tasks and expenses, you can more easily optimize your fleet’s performance and reduce costs, helping your business to operate more efficiently and effectively.
Downtime on your vehicle can cost you money and waste time for both drivers and managers.
Here’s how fleet maintenance systems can help your team avoid these pitfalls:
When choosing fleet maintenance software, you want to first determine the basic metrics of your fleet. Determine what your priorities are and what software will help achieve your goals.
Here are some ideas of what you need to consider when choosing your next maintenance solution:
With fleet maintenance software, you can track vehicle data and make actionable developments into your fleet plan and help achieve both your short and long-term goals.
Fleet maintenance software enables you to create schedules that keep track of maintenance needs across your fleet and records them into historical logs so you can always refer to them.
You can also use this feature to decide when to retire a vehicle from the fleet.
Eventually, your organization will have to replace vehicles and equipment. With an organized maintenance tool, you can make decisions on which replacements need to be prioritized.
At the end of the day, all fleet management software is designed to make your life easier. Fleet maintenance tools can help…
Fleet maintenance systems increase your fleet’s overall efficiency by keeping every vehicle in top shape and lengthening vehicle lifespans.
This means fewer replacement vehicles and more resources being optimized to the best of their capabilities.
Ways you can optimize your maintenance processes:
The ability to customize and optimize fleet maintenance, fuel consumption, planning, vehicle diagnostics, asset tracking, and more will continue to shape the fleet and telematics industry.
Knowing when to maintain your vehicle versus replacing it is a key challenge for many managers. No matter the size of their fleet. (Pssst. Check out our tips on vehicle replacement strategy.)
Fleet maintenance software will continue to evolve to be able to solve more and more challenges for fleet managers.
So if you’re wondering whether or not fleet management operations are going to rely more heavily on technology and software to streamline their plans, the answer is yes.
Fleet maintenance software will continue to be improved upon and integrated within fleet operations since they’re designed to increase productivity, help vehicles run smoothly, and keep clients and drivers happy.
Expect AI to help with predictive maintenance and vehicle replacements in the near future.
Fleet maintenance is important for ensuring vehicles last as long as they should. Poor maintenance will lead to unnecessary maintenance expenses, excessive downtime, lower fleet performance, and could even lead to costly accidents, repairs, and liability suits.
One way to keep track of fleet maintenance costs is by using specialized software. This type of software typically allows you to enter information about your vehicles, such as make, model, and year, as well as maintenance tasks and their associated costs. You can also set up alerts to remind you when it’s time for routine maintenance or when a specific vehicle is due for a certain service.
By using fleet maintenance software, you can easily track and manage your fleet’s maintenance costs in one central location, helping you to stay on top of expenses and identify areas where you may be able to save money.
There are a couple of steps you can take when creating your fleet maintenance program:
When it comes to choosing the right fleet maintenance software for your operations, it’s important to choose a provider that focuses on reliability and customer input.
At Forward Thinking Systems, we are committed to serving your fleet, no matter the size. We know how much your customers rely on your service which is why we want to serve you. Whether your goal is to cut down on fuel costs, digitize your paperwork, incorporate AI driver coaching, or GPS tracking into your fleet, we’ve got you covered.
Psssst… Want to see how our fleet management tools can help you improve maintenance, repairs, expense tracking, and more?
Grab a free demo.
Do it now.
Right down here. ⬇️
Stay in Touch
Ready to make fleet management more manageable?
Schedule your demo today!